Executive Assistant (Hybrid Role)

Analyticx LLC is seeking an Executive Assistant to join our team in support of the U.S. Food and Drug Administration (FDA). This position will primarily be responsible for developing and editing documents, tracking and responding to time sensitive emails, providing meeting and scheduling support, maintaining files and office supplies, and receiving and directing visitors.

Who We Are

Analyticx is a minority-owned firm headquartered in Washington, D.C. We were founded in 2010 as a leading provider of strategic execution services in the digital communications sector. We have grown at an expedited pace over the past ten years and now provide services in digital and IT transformation, outsourced IT, AV systems integration, education and training, communications and marketing, and management consulting. We work very closely with our public and private sector clientele in order to develop creative, effective, and sustainable solutions. We’ve worked with various clients in the Department of Defense (DoD), Department of State (DOS), Small Business Administration (SBA), and more.

Job Activities (include, but are not limited to):

• Develop reports, briefings, memos, supervisory communications, telephone trees, personnel lists and organizational charts.

• Develop and edit documents that include research and editing for spelling, content, grammar, etc. and shall be completed in compliance with office procedures. These documents may be developed from statistical information, draft memos or rough notes/drafts in hard copy or email.

• Screen all correspondence prepared for the Government's signature for construction, format, completeness, and proper coordination.

• Document and post public information on the Center’s Internet and Intranet.

• Maintain, coordinate, track, and file documents in correct locations.

• Receive and Direct Communications and Inquiries (phone calls, voicemail, faxes, e-mail, postal mail and express mail)

• Provide support for status updates, due date reminders, and procedural policies.

• Answer ringing phones, provide information as known, and direct phone calls. Information provided may require a high knowledge level of interpretation to answer inquiries.

• Send and receive letters, mailings and packages via USPS, FedEx, and other delivery methods.

• Receive meeting or event attendants, schedule meetings in conference rooms, notify individuals of meetings, and provide reminders before meetings.

• Schedule support includes maintaining multiple calendars and scheduling meetings, conference calls, etc.

• Complete registration for conferences and trainings to include coordination with other program offices.

• Acts as liaison with key Office, Center, Agency, and Department officials by transmitting information and instructions regarding progress on assignments.

• Scan, send, receive, file and distribute as necessary.

• Troubleshoot minor office and electronic repairs (toner replacement, paper jams, iPhone troubleshooting, ERIC ticket requests, etc.).

• Escort visitors as necessary or provide directions. The types of visitors received and directed include industry, academic, agency officials, and the general public.

• Participate in security trainings as needed.

Knowledge and Skills

• Strong skills and experience using applications in the Microsoft Office suite (Word, PowerPoint, Excel, etc.).

• Experience using Microsoft Project and SharePoint applications.

• Knowledge and experience with research methodologies, chemistry, and biology - favorable, not required.

• Experience handling and working with Controlled Unclassified Information (CUI) – favorable, not required.

• Experience working in a professional USG setting/office environment – favorable, not required.
  

Requirements

• U.S. citizenship required.

• Experience in a professional setting and office environment is required.

• Strong skills and experience using applications in the Microsoft Office suite (Word, PowerPoint, Excel, etc.).

• Experience using Microsoft Project and SharePoint applications.

What We Offer

Analyticx’s management team shares the philosophy that providing top-notch products and services starts with building the right team. We highly value our employees and are always willing to invest in personal and professional growth. Analyticx provides the following, and more:

• Compensation plans that include annual salaries based on relevant education, experience, and
  skill sets.

• A comprehensive benefits package including healthcare insurance, dental insurance, life insurance, vision insurance, 401(K) matching plan, performance bonuses, military leave, maternity and paternity leave, sick days, vacation and Paid Time Off (PTO), job training, professional development, etc.

• Paid federal holidays.

If you are interested in this position, please email: jlocascio@analyticx(dot)com